Every month, the human resources department of a company must edit and send out the pay slips of its employees. However, this process is as complex as it is time-consuming. To gain in efficiency, your company should opt for payroll software. The latter will indeed allow you to produce payslips in no time thanks to the centralization of data and the automation of processes. Thus, HR departments will be able to focus their efforts on the career management of employees and their wellbeing at work.
How does payroll software work?
First and foremost, a payroll software offers two sets of services. The first part of its functionalities are used to ensure the processing of wages. The second part concerns the administrative management of the company’s personnel.
Thus, the management tool will centralize essential information concerning the employees such as their seniority, paid vacations, bonuses, or even their hourly rates. All these elements are essential for the payroll manager to be able to carry out his/her tasks with ease.
Thanks to the payroll software, a company can be sure to produce payslips that comply with the legislation in force. Moreover, the latter are produced in a fast way by taking into account all the variable elements of pay. Indeed, the input of the elements is facilitated and the overtime, the social contributions, or the gross salary of each employee are taken into account to create a personalized payslip.
All of this saves a significant amount of time, regardless of the sector of activity. Indeed, the employees of the human resources department lose less time in carrying out repetitive tasks thanks to the automation. In addition, the centralization of payroll data is an asset to avoid errors and guarantee the reliability of documents. Finally, the possibility for the company to keep the payroll management in-house allows it to control the social data. Thus, there is no risk of data loss in the event of a breakdown in the relationship with an external partner.
In concrete terms, payroll management solutions can combine a wide range of functionalities:
- Editing of employee payslips
- Monthly or quarterly issuing of social security statements
- Management of bank transfers
- Integration of entries in the accounting system
- Handling of nominative social declarations (NSD)
- Management of the annual social data declaration (ASDD)
- Dashboards with payroll monitoring
- Editing of work contracts, work stoppages, or balances of all accounts
- Centralization of data related to working hours, paid vacation, overtime
- Sending of expense reports or leave requests by employees in collaborative mode
A payroll software is therefore an essential tool for personnel management. It improves the performance of HR departments by facilitating the work of payroll managers.
What are the best payroll software for small businesses?
To enjoy a smooth and efficient payroll process, you need to opt for the best software. If you are a small business, the key is to access efficient, affordable, and SaaS-based services.
In the first place, we can mention PayFit in particular. This tool is perfect for managing payroll and HR processes within your company. The software automates the creation of payslips. To do this, it calculates the time worked by the employees and integrates all the essential elements such as social contributions, bonuses, or paid vacations to then create the employee’s payslips. In addition, PayFit is compatible with the withholding tax. In addition to producing payslips, this payroll software is also ideal for managing the payroll. Indeed, the data of each employee is centralized and the tool creates an organization chart. Onboarding is then simplified because you can simply add members to your team and newcomers can better understand the company’s structure thanks to the organization chart that can be consulted by all.
For companies looking to go global, Deel is a must. It allows you to find talent on the other side of the world and recruit them online in a matter of minutes. Secondly, this SaaS tool is able to ensure efficient payroll management. The payslips take into account salaries, taxes and tax deductions. In this way, Deel addresses two issues: saving time for your teams and ensuring the compliance of your documents.
Which payroll software is easiest to use?
Generally, the payroll software considered the easiest to use are PayFit, Ciel Paye, and Sage One.
First of all, we have PayFit, which has been entirely designed to be accessible and easy to use. However, this ergonomics does not make it a limited software. On the contrary, it integrates essential functionalities such as taking into account the type of contracts, absences, or bonuses to establish customized payslips.
Next, we have Ciel Paye. Intended mainly for small businesses, but also for traders, this software solution provides ready-to-use payslip templates. Ciel Paye is therefore ideal when starting a business. Many features are included: management of personal training accounts, automated declaration of unified social data (ADUSD), but also the declaration of the end of contract.
Finally, there is Sage One. Designed by a software giant, this tool allows both the payment of employees and the online declaration of social charges. In addition, the company has efficient customer support available by phone, chat, or email. This is an essential point if you want to be accompanied in case of problems.
To sum up, these three software are an excellent choice for your payroll management. However, don’t forget that the most important criterion is the adequacy between the SaaS solution and the needs of your company.