My top 3 Todoist alternatives
By Jean-Loup Karst, Co-founder @Secret
ClickUp
At the start of each 2-week sprint, I set up a ClickUp space in which to work on the product. I create a list for the sprint's backlog, and customize my status list as "in Review" or "Blocked". I utilize custom fields (story points) when creating my lists, and switch back and forth between Kanban boards and calendar view to check for conflicts in scheduling. With native time tracking, I can record time worked directly onto the task. This allows me to keep all documentation related to an issue together in one place. I have also created an intake form that automatically creates new tasks based upon a predefined template. New bugs will be reported into this template pre-tagged and assigned. Clickup is free forever; unlimited at $7 per user/month billed annually; business at $12 per user/month billed annually.
Asana
I use Asana when work spans multiple projects: Timeline helps me see knock-on delays, Portfolios roll up status across initiatives, and Rules reduce “did anyone assign this?” churn by auto-assigning or moving tasks. The free Personal plan is explicitly for 1–2 people (2 users), so it stops being viable the moment a third collaborator needs full access. Starter starts at $10.99/user/month billed annually, and Advanced is $24.99/user/month billed annually.
Notion
Notion clicks for me when tasks need deep context: I store work in a task database with custom properties, dependencies, and multiple views (including timeline), then link tasks to specs, notes, and decisions on connected pages. I like that Notion’s Free plan includes databases “with subtasks, dependencies, custom properties”, and the same workspace can surface work in Notion Calendar instead of a separate calendar app. Pricing is Free, Plus at $10/member/month, and Business at $20/member/month.
List of Alternatives to Todoist
Here are some of Todoist's top competitors in the Task Management category: ClickUp, Asana, Notion or Microsoft To Do.
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Get deal for freeClickUp leverages AI to centralize all the apps and software solutions you use daily. No more juggling your email, project management, and CRM applications—now everything happens in one place.
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Project management
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Collaborate with your team
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Customizable status updates
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Time tracking
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Connect your applications and import your data
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Intuitive task management
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Multitask view
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Integration and API
Free
$0 (Freemium)Enterprise
Custom pricingUnlimited
$10 per user per monthBusiness
$19 per user per monthNevada Hamill
Templates Streamline Onboarding and Handoffs
ClickUp has a bit of a learning curve at first, but once we standardized templates for recurring client onboarding, it saved us a lot of admin time and made handoffs between sales and delivery much smoother
June 6, 2026
Why is ClickUp a good alternative to Todoist?
ClickUp is the alternative I recommend when a solo task list turns into an ops system: a small product team, an agency, or a founder juggling delivery + client comms can keep tasks, Docs, and time logs in one workspace. I like being able to standardize work with templates, collect requests through Forms that create tasks automatically, and then report on progress using fields and views rather than hand-written status notes. The plan ladder is also friendly for growing teams: you can start on Free Forever, then move to Unlimited at $7/user/month billed yearly for “Unlimited” items like integrations and custom fields, and step up to Business at $12/user/month billed yearly when you need the next layer of controls. If your work includes billable time, sprint planning, and specs that should live beside tasks, ClickUp feels purpose-built for that.
What's the difference between ClickUp and Todoist?
See the full comparison between Todoist & ClickUp
Asana's platform supports you across work management and project planning. The platform allows you to have more visibility in how your daily work is connected to the company's bigger picture, and how to better organize yourself, communicate more efficiently, manage tasks and deadlines in order to finalize your products, services or deliverables on time; less work about work, and more focus time on what matters most.
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Facilitate cross-functional collaboration
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Manage project portfolios
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Customize your processes
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Visualize project timelines
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Connect your favorite applications
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Organize your work in an optimal way
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Get detailed reports
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Automate repetitive tasks
Personal
$0 (Freemium)Enterprise
Contact salesEnterprise+
Contact salesStarter
$14 per user per monthAdvanced
$32 per user per monthJon Ward
Cross-Functional Power with Low-Risk Discounted Trial
We mainly chose Asana because it handles cross-functional work better than simpler task apps, and after getting a first-year annual discount through Joinsecret, it felt reasonable to test the more advanced features like portfolio tracking and custom workflows without overcommitting upfront
June 6, 2026
Why is Asana a good alternative to Todoist?
Asana is my pick for managers and leads who need visibility across multiple initiatives, not just personal execution. Timeline lets me answer “what slips if this task slips?”, Portfolios give a roll-up view across several projects, and Goals helps connect projects to outcomes instead of leaving them as disconnected checklists. The Personal plan being capped at 2 users is actually useful as a forcing function: it keeps the free tier focused on individuals or pairs, and makes the upgrade decision obvious once a real team forms. For budgeting, I like that Asana’s paid tiers are clearly positioned, Starter at $10.99/user/month billed annually for teams tracking deadlines, then Advanced at $24.99/user/month billed annually for portfolio-and-goals style oversight. If you’re coordinating work across departments, I find Asana’s structure maps better than a label-and-filter approach.
What's the difference between Asana and Todoist?
See the full comparison between Todoist & Asana
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Get deal for freeKnowledge base, project management, note taking, and more. Notion leverages AI to centralize your team's work, facilitate collaboration, ensure proper project follow-up, and boost overall productivity and efficiency.
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Database gallery
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Timeline view
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Task database
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Customizable templates
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Note taking and documents
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Project management
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Knowledge base
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Templates
Free
$0 FreemiumEnterprise
Custom pricingPlus
$12 per user per monthBusiness
$24 per user per monthFinally, One App to Rule Them All
I've been using Notion for about a year and I genuinely don't know how I managed without it. It took over everything: projects, notes, goals, reading lists. All in one place. What makes it special is how flexible it is. You can keep it simple or build something really powerful. Either way, it ends up feeling like a system that actually fits the way you think. My team uses it too and collaboration has been smooth ever since. Honestly, if you're tired of juggling five different apps, just try Notion. You won't go back.
June 4, 2026
Why is Notion a good alternative to Todoist?
Notion is the alternative I reach for when the problem isn’t “remember my tasks” but “keep the decision context attached to the tasks”. A product trio can run a tasks database (with dependencies and custom properties), store PRDs and meeting notes as linked pages, and then use different views (like timeline) to plan work without copying data between tools. I also like the company-direction integrations baked into the workspace, like Notion Calendar and Notion Mail (Gmail sync), because it reduces the number of tabs where tasks get duplicated. For the full list of alternatives on the page you shared: Microsoft To Do, Notion, Trello, Asana, ClickUp, nTask, Evernote, Wrike, MeisterTask, Process Street, Taskade, Monday, Smartsheet, Zoho, Sunsama, Pomodone app, Things, Clipclip, Easynote, Akiflow.
What's the difference between Notion and Todoist?
See the full comparison between Todoist & Notion
Microsoft To Do is a productivity app that helps users organize their tasks, manage their time, and increase their overall efficiency. With features like task lists, reminders, due dates, and collaboration tools, Microsoft To Do empowers individuals and teams to stay focused, prioritize tasks, and accomplish their goals.
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Smart suggestions for productivity
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Task management made simple
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Seamless integration with Microsoft ecosystem
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Collaboration at your fingertips
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Stay on track with reminders and notifications
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Customizable themes and backgrounds
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Location-based reminders
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Voice-activated task management
Anna G
Effortless Task Management Anywhere: Offline Access and Cross-Platform Compatibility
I can access and manage my tasks even when I'm not connected to the internet. The software's cross-platform compatibility is another big plus
July 9, 2024
Why is Microsoft To Do a good alternative to Todoist?
I find Todoist to be a great alternative to Microsoft To Do because of its flexibility and functionality. It offers seamless integration with other platforms such as Google Calendar, Dropbox, and Slack, which makes it easier for me to manage tasks across different platforms. Todoist also allows the creation of sub-tasks and sub-projects, making it simpler to break down complex tasks into manageable parts. Another standout feature is its natural language processing capability where I can type in tasks just as I would say them and the app understands due dates, labels, and more. The Karma points system also adds a gamification element that helps in keeping me motivated to complete tasks. Lastly, Todoist's user interface is clean and intuitive, making it easy to navigate even for first-time users.
What's the difference between Microsoft To Do and Todoist?
See the full comparison between Todoist & Microsoft To Do
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Get deal for freeTrello brings value by providing a visual organization and collaboration tool for individuals and teams, helping to streamline workflows, improve productivity, and increase transparency across projects.
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Set due dates and get reminders
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Data synchronization
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Invite your team
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Connect Your Tools
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CRM
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Track Your Progress
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Organize and prioritize with Trello Boards
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Testing/QA management
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Content management
Free
$0 (Freemium)Standard
$6 / user / monthPremium
$13 / user / monthEnterprise
$18 / user / monthSable G
Trello Excels at Simplicity
Trello appears visually appealing and is very user-friendly for me. Its straightforward interface enables me to quickly grasp how to structure my tracking. However, I am not fond of the restriction on the number of custom fields. If I require custom fields now, I will likely need more in the future. I don't like being limited in the number of fields, which forces me to operate within the tool's constraints rather than my own understanding. I don't want to pay for something as basic as a field. I would prefer to be charged for baselining, enhanced reporting, or more advanced features, rather than being nickel and dimed for fields.
October 19, 2024
Why is Trello a good alternative to Todoist?
I find Todoist to be a great alternative to Trello for several reasons. Firstly, Todoist offers a more straightforward and cleaner interface compared to Trello. This makes it easier to manage tasks and projects without getting overwhelmed by too many features. Secondly, Todoist's natural language processing allows me to quickly add tasks using everyday language, which is a significant time-saver. Moreover, its integration with other apps like Google Calendar and Dropbox makes it more versatile. Lastly, Todoist provides productivity visualizations that help me track my progress and stay motivated. While Trello is excellent for team collaboration, I prefer Todoist for personal task management due to its simplicity, ease of use, and useful productivity tools.
What's the difference between Trello and Todoist?
See the full comparison between Todoist & Trello
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Enhanced Task Management with nTask's Comments and Attachments
The task comments and attachments feature in nTask has greatly improved our task management. We can now easily share relevant information and feedback directly within tasks
September 23, 2024
Evernote brings value by providing a collaborative platform for teams to centralize information, share knowledge, and increase productivity through efficient organization and streamlined communication.
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Enhanced security
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Visualization
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To-do list
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Project management
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Meeting notes
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Access anywhere, anytime
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Team workspace
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Efficient file sharing
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Reporting/Project tracking
Jesse J
Exceptional Customer Support: Evernote Teams Resolves Issues Promptly
The customer support for Evernote Teams is excellent. They are always ready to help and resolve any issues promptly
August 11, 2024
Wrike is a project management software that helps teams collaborate, manage tasks, and streamline workflows in a centralized platform, increasing productivity and efficiency.
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Facility scheduling
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Mobile app
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Class scheduling
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Interactive Gantt charts
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Team collaboration
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Project dashboards
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Time tracking
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IT asset tracking
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Booking management
Enterprise
Contact salesFree
Pinnacle
Contact salesTeam
$10 / user / monthBusiness
$25 / user / monthMargaret Smith
Commendable Customer Support: Responsive and Ready to Assist
Lastly, the customer support of Wrike is commendable, they are responsive and always ready to assist.
October 20, 2024
MeisterTask is a task management tool that brings value by simplifying project management, increasing productivity, and improving team collaboration.
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Task management made easy
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Request management
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Collaborate like a pro
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Dependency tracking
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Integrations galore
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Time tracking and reporting
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Customizable workflows
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Multi-board
Judith B
Superb Task Software: MeisterTask!
I find Meistertask to be an excellent software for task management. I can create tasks under each project name, add members to the project and task, and assign due dates to each task. I also use the time track feature for all my tasks.
August 18, 2024
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Get dealProcess Street is a powerful cloud-based process management tool that helps businesses create, track, and optimize their processes to increase efficiency, productivity, and compliance.
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Task management samurai
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Remote support
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Onboarding
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Collaborate like a pro
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Insightful reporting
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Employee handbook
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Standardized Agency Launches with Dynamic Due Dates
We moved our HR onboarding into Process Street and finally stopped missing small but important steps like payroll setup and equipment checks. Assignments, deadlines, and task permissions are practical rather than flashy. We also got about six months covered on the startup tier through Joinsecret, which was a nice bonus while we were still figuring out our processes
June 6, 2026
Manage, organize, plan and collaborate with your team in one workspace, no matter where you may be.
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Design review
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Video chat
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Campaign management
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Meeting management
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File management
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Mind maps
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Workflow automation
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Time tracking
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$88 / monthIgnacio Casper
AI Drafts That Save Time
The built-in AI tools are actually useful if you keep expectations realistic. I use them to turn rough notes into a first draft of a project outline, then the team edits from there, which saves time without replacing real thinking
June 6, 2026
What's the difference between Taskade and Todoist?
See the full comparison between Todoist & Taskade
Easily manage all your projects and become more productive and efficient.
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Get deal for freemonday.com lets you manage projects from planning to delivery on a single platform, utilizing AI to streamline workflows and enhance team collaboration, ensuring you can track everyone's progress effectively.
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Kanban and Gantt Softwares
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Integrate all your tools
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Visualize your data
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Streamline your workflow
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Keep track of all your projects
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Collaborate in real-time
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Manage all your files
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Automate your tasks
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Custom pricingBasic
$12 per user per monthStandard
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$25 per user per monthRalph White
Flexible for Simple Tasks and Complex Workflows
We use Monday for campaign planning, and the mix of kanban, calendar, and dashboard views gives each team what they need without forcing everyone into the same format. The integration with Slack is handy for quick updates, and I like that the interface stays approachable even for less technical teammates
May 28, 2026
Smartsheet provides a cloud-based platform for flexible work management and automation, empowering teams and organizations to plan, track, automate, and report on work.
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Collaborate with your team
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Change order management
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Accessible from anywhere
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Key & lock management
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Improve communication and transparency
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Automate your workflow
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Project nanagement made easy
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Expense management
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Rescheduling
Kevin Garcia
Comprehensive and User-Friendly Training Resources: Smartsheet Review
Lastly, the training resources provided by Smartsheet are comprehensive and easy to understand, making the learning curve much smoother.
August 17, 2024
All-in-one customer relationship management software
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June 8, 2026
Sunsama is a digital daily planner designed to help busy professionals achieve a balanced work-life routine. It organizes tasks, emails, and meetings from various tools like Trello, Asana, Gmail, and Outlook into a unified daily view.
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Focus Mode
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Weekly review and planning
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Guided daily planning
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Unified daily view
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Realistic daily goals
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Timeboxing
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Drag and drop tasks
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Auto-scheduling
Pomodone App is a productivity tool that integrates with various task management services. It utilizes the Pomodoro Technique, a time-management method involving intervals of work and short breaks to improve focus and productivity. The app allows users to track their work, set goals, and analyze performance over time. It's ideal for individuals seeking to manage their time more effectively and boost productivity.
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Pomodoro Technique Implementation
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Multi-platform Availability
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Distraction Management
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Integration with Task Management Tools
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Productivity Analysis
Danielle Brown
Tailored Efficiency: The Power of Customization in Pomodone App
I love how customizable the Pomodone app is. I can tailor it to fit my specific needs and work style, which makes it much more effective than other time management tools I've tried
June 22, 2024
Why is Pomodone App a good alternative to Todoist?
I find the Pomodone app a good alternative to Todoist for several reasons. Firstly, it integrates the Pomodoro Technique which is a time management method developed by Francesco Cirillo in the late 1980s. This technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks.
Secondly, it provides a clear visual representation of tasks and how much time you spend on each task. This helps me to manage my time more effectively and stay focused on the task at hand. Unlike Todoist, Pomodone app also has a built-in distraction blocker that prevents me from checking my social media or email during work intervals.
Lastly, it syncs with a variety of project management tools including Trello, Asana, and Jira, making it suitable for both personal and professional use.
What are the differences between Pomodone App and Todoist?
As a user, I found significant differences between Pomodone App and Todoist. Primarily, Pomodone App is a productivity tool that utilizes the Pomodoro Technique, a time management method developed by Francesco Cirillo. It breaks your work into intervals of focus and rest, thereby improving productivity and focus.
On the other hand, Todoist is a task management application. It allows you to create to-do lists, set reminders and deadlines, and assign tasks to others. It's an excellent tool for keeping track of personal or professional tasks and ensuring nothing slips through the cracks.
While both are productivity tools, they serve different objectives. Pomodone is more about managing your time effectively during tasks, while Todoist is about managing the tasks themselves. Some users might find it beneficial to use both in conjunction, using Todoist to organize tasks and Pomodone to stay focused while completing them.
Things is a task management application for Apple devices. It enables users to organize their tasks, set reminders, and create to-do lists. The software features a clean, intuitive interface that allows for easy planning and tracking of daily activities, projects, and deadlines. Its cloud sync capability ensures seamless access across all devices. It's ideal for personal use or for small teams wanting to increase productivity.
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Platform Compatibility
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Cloud Syncing
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Design Simplicity
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Advanced Organization
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Task Management
Ashley M
Superior Personal Task Management Solution
For years, I had a hard time with a task manager that was complicated and hard to use, which resulted in me not using it often. However, Things has changed this for me. It provides the perfect amount of customization and features an easy, intuitive user interface. I adore its sleek design and its power, yet it's simple to learn and use. It also syncs across all my devices, allowing me to access it wherever I am. It's a bit expensive, particularly if you want to use it on your Mac, iPhone, and iPad, but I think it's worth the cost. I switched to Things because it's simpler to use and the subscription fees for Nozbe were high and rising.
October 15, 2024
Akiflow is a comprehensive time-blocking digital planner and calendar designed to streamline task management and scheduling. It integrates seamlessly with various tools, allowing users to consolidate tasks and appointments into a single, beautifully organized calendar.
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Time zones
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Smart projects
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Offline mode
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Command bar
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Quick task actions
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Universal inbox
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Time blocking
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Recurrent tasks
Yearly
$19 / monthMonthly
$34 / monthCain Mullen
Boosted My Productivity
Switching to Akiflow has been the best decision for my productivity. The natural language processing makes adding tasks quick and easy, and the focus mode helps me concentrate without distractions. It's a must-have for anyone looking to streamline their workflow.
September 15, 2024
EasyNote is a user-friendly, free online task management tool designed to help teams and individuals stay organized. It offers features such as to-do lists, project management, file sharing, and collaboration tools. With EasyNote, users can easily manage tasks, track progress, and communicate effectively within their teams. It's ideal for managing both personal projects and business tasks.
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File Sharing
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Customizability
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User-friendly Interface
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Task Management
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Reminder System
Jacob
Easynote Truly Simplifies Things
I find Easynote very straightforward. I can effortlessly assign tasks to my project team and set deadlines. I'm also really enjoying the continuous addition of new features!
August 18, 2024
ClipClip is a free clipboard management software that allows users to copy, paste, edit and organize multiple clips. It enhances productivity by saving time on repetitive tasks. Features include screenshot capture, clip editing, and the ability to save clips in categories for easy retrieval. It supports text, images, and files, making it a versatile tool for various tasks.
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Edit Before Pasting
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Multiple Clipboard Functionality
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Personalized Folders
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Integration with Google Services
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User-friendly Interface
Kimberly G
Unleashing Efficiency with ClipClip: A Game-Changer in Copy-Paste Tasks
I believe that this software is highly innovative with great potential. It's incredibly useful for those who frequently need to copy text, images, etc. quickly. This software makes any copy and paste job simpler and I strongly recommend it. What I value most about this software is its user-friendliness, which makes my work tasks and projects much easier to finish. It allows me to multitask effectively while working, enabling me to copy and paste multiple items more quickly and efficiently. This process makes me faster and more productive in my work tasks. So far, I haven't found anything tedious or undesirable about this product.
July 22, 2024
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