My top 3 Microsoft To Do alternatives
By Shubhashree Halder, Content Manager
Todoist
As an efficient and creative task management tool, Todoist is great for keeping you organized and on track with your work. You can create tasks, due dates and assign others with tasks. An exciting feature they provide is the ability to put tasks into projects, which is helpful to manage multiple accounts. For instance, if you went to organize a conference, you could create a project about conference planning and then assign a task to each piece of work involved to prepare for the conference. Your tasks would include, "book venue" or "send invites" etc., which simplifies the task process. Todoist allows you to set priorities and you can create reminders, so you are notified before the due date, which is a great feature.
In my experience, Todoist is far superior to Microsoft to do. It is intuitive, flexible and has some really good features which I believe do increase productivity.
OneNote
OneNote, another Microsoft product, is more than just a to-do list app. It's a digital notebook where you can jot down notes, ideas, and to-do lists all in one place. You can create different notebooks for different purposes - for instance, one for work and another for personal use. Within each notebook, you can create sections and pages to further organize your notes. For example, in your work notebook, you might have a section for meeting notes and another for project ideas.
Trello
Trello is a project management tool that uses boards, lists, and cards to help you organize your tasks visually. Each board represents a project or a workflow, and within each board, you can create multiple lists (for example, To Do, In Progress, Done). Each card represents a task or an item. You can add details to the cards such as due dates, checklists, labels, and attachments. This makes Trello ideal for collaborative projects where multiple people are working together. For example, if you're developing a new software product with your team, you can use Trello to track the progress of different tasks and ensure everyone is on the same page.
List of Alternatives to Microsoft To Do
Here are some of Microsoft To Do's top competitors in the Productivity category: Todoist, OneNote, Trello or Monday.
Simplify your tasks and boost your productivity
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Get deal for freeTodoist is a highly efficient task management and to-do list application, designed to help individuals and teams organize their work. With its user-friendly interface, Todoist allows users to create tasks, set deadlines, and categorize them with labels and priorities.
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Productivity visualization
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Recurring tasks and reminders
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Integration and compatibility
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Cross-platform synchronization
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Prioritization
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Project organization
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Task management
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Collaboration tools
Beginner
FreePro
$5 / user / monthBusiness
$8 / user / monthTova Halvorson
Polished, Not Bloated, with a Helpful Discount
I have tried a lot of task apps and Todoist is one of the few that feels polished without being bloated, and getting the annual plan for less through Joinsecret was helpful, especially since I wanted to test reminders and productivity tracking for a few months
July 7, 2026
Why is Todoist a good alternative to Microsoft To Do?
I find Microsoft To Do a great alternative to Todoist for several reasons. Firstly, it seamlessly integrates with other Microsoft applications such as Outlook and Teams, making task management more efficient for those already using the Microsoft ecosystem. Secondly, Microsoft To Do offers a simple and clean user interface which is easy to navigate and understand. Features like smart lists, steps (subtasks), file attachments, notes, reminders, and due dates are all included in the free version of Microsoft To Do. Lastly, unlike Todoist which has a premium version, all features of Microsoft To Do are available for free. This makes it a cost-effective choice for individuals and businesses looking for a comprehensive task management tool.
What's the difference between Todoist and Microsoft To Do?
See the full comparison between Microsoft To Do & Todoist
OneNote brings the value of efficient organization and seamless collaboration. It is a powerful note-taking and information management tool that allows users to capture, organize, and share their ideas, thoughts, and information across multiple devices and platforms.
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Organize like a pro
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Enhanced collaboration
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Capture inspiration on the go
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Powerful search
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Seamless integration
Anna D
Adore Taking All Notes with This App!
I enjoy using this app for all my note-taking needs as it makes everything easy, comfortable, and particularly visually appealing.
October 22, 2024
OneNote compared to Microsoft To Do
Microsoft To Do is a better solution for customer support than OneNote: 4.5 vs 4.4
Microsoft To Do pricing plans are more competitive than OneNote: 4.7 vs 4.5
Microsoft To Do is more versatile than OneNote: 27 vs 7
Why is OneNote a good alternative to Microsoft To Do?
I find Microsoft To Do to be a great alternative to OneNote due to its simplicity and clarity. Unlike OneNote, which offers a wide array of tools and features that can sometimes feel overwhelming, Microsoft To Do is straightforward and easy to use. It allows you to create simple lists for different tasks, set reminders, and even share your lists with others. It's also integrated with Outlook Tasks, making it even more convenient for those who use Microsoft's email service. Plus, its cross-platform availability means you can access your to-do lists from any device- be it your phone, tablet, or computer. While OneNote is a powerful tool for note-taking and organization, if you're looking for a simpler way to manage your tasks and reminders, Microsoft To Do is certainly worth considering.
What are the differences between OneNote and Microsoft To Do?
I have found that Microsoft To Do and OneNote are both useful productivity tools, but they serve different purposes. Microsoft To Do is primarily a task management tool. It allows me to create tasks, set due dates, and organize them into lists. It's a great tool for keeping track of what I need to do and when I need to do it.
On the other hand, OneNote is a note-taking app. It's more about content creation and organization. I can take notes, create drawings, record audio, and even clip web pages. It's more versatile in terms of the types of content I can create and store. Unlike Microsoft To Do which is linear and task-oriented, OneNote is more free-form and flexible.
Overall, while both tools help with productivity, Microsoft To Do is focused on task management while OneNote is geared towards note-taking and content organization.
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Get deal for freeTrello brings value by providing a visual organization and collaboration tool for individuals and teams, helping to streamline workflows, improve productivity, and increase transparency across projects.
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Set due dates and get reminders
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Data synchronization
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Invite your team
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Connect Your Tools
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CRM
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Track Your Progress
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Organize and prioritize with Trello Boards
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Testing/QA management
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Content management
Free
$0 (Freemium)Standard
$6 / user / monthPremium
$13 / user / monthEnterprise
$18 / user / monthSable G
Trello Excels at Simplicity
Trello appears visually appealing and is very user-friendly for me. Its straightforward interface enables me to quickly grasp how to structure my tracking. However, I am not fond of the restriction on the number of custom fields. If I require custom fields now, I will likely need more in the future. I don't like being limited in the number of fields, which forces me to operate within the tool's constraints rather than my own understanding. I don't want to pay for something as basic as a field. I would prefer to be charged for baselining, enhanced reporting, or more advanced features, rather than being nickel and dimed for fields.
October 19, 2024
Why is Trello a good alternative to Microsoft To Do?
I find Microsoft To Do a great alternative to Trello for several reasons. Firstly, it seamlessly integrates with other Microsoft applications like Outlook and Teams, making it easier for those already using the Microsoft ecosystem. Secondly, its interface is clean, simple, and very user-friendly. It allows you to create lists, tasks, and subtasks, similar to Trello's board and card system but without the visual clutter. Thirdly, it has a smart daily planner tool called 'My Day' which suggests tasks based on your habits and deadlines. Lastly, unlike Trello which charges for certain features in its premium versions, Microsoft To Do is completely free. It offers all its features without any hidden costs. This makes it a cost-effective choice for individuals or small teams looking for an efficient task management tool.
What are the differences between Trello and Microsoft To Do?
I compared the 2 services and noticed that Microsoft To Do and Trello, while both task management tools, offer different features and interfaces. Microsoft To Do is primarily a personal task manager. It allows me to create simple lists of tasks, set reminders, and track my progress. On the other hand, Trello is more of a project management tool. It presents tasks visually on a board, making it easy to see the status of each task at a glance. Trello also supports collaboration with multiple users, making it ideal for team projects. In contrast, while Microsoft To Do does allow sharing of lists, its collaboration features are not as robust as Trello's. In summary, I would choose Microsoft To Do for personal task management and Trello for collaborative project management.
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Asana's platform supports you across work management and project planning. The platform allows you to have more visibility in how your daily work is connected to the company's bigger picture, and how to better organize yourself, communicate more efficiently, manage tasks and deadlines in order to finalize your products, services or deliverables on time; less work about work, and more focus time on what matters most.
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Facilitate cross-functional collaboration
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Manage project portfolios
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Customize your processes
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Visualize project timelines
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Organize your work in an optimal way
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Get detailed reports
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Automate repetitive tasks
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Forms Streamline Requests Beyond Slack
I started with Asana for simple to-do tracking, but the Forms feature ended up being the big win since other teams can submit requests in a structured way and nothing gets lost in Slack anymore
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Teamwork brings value by enabling teams to collaborate and work effectively towards achieving their goals. It provides tools and features for project management, task tracking, team communication, file sharing, and more, helping teams stay organized, productive, and aligned. Overall, Teamwork helps teams save time, reduce errors, and increase their chances of success.
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Integrated time tracking
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Task board view
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Activity tracking
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Cost-to-completion tracking
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Customizable dashboard
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Supercharged collaboration
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Automated project management
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Mobile app accessibility
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Streamlined task management
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I found the service provided by Teamwork to be incredibly valuable! It added so much to our workflow efficiency. Even after our initial subscription period, we were more than happy to invest in an additional year because of the immense benefits we were experiencing.
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Teamwork compared to Microsoft To Do
Microsoft To Do has better positive reviews than Teamwork: 93 vs 92
Microsoft To Do pricing plans are more competitive than Teamwork: 4.7 vs 4.4
Teamwork is more versatile than Microsoft To Do: 110 vs 27
Smartsheet provides a cloud-based platform for flexible work management and automation, empowering teams and organizations to plan, track, automate, and report on work.
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Collaborate with your team
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Change order management
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Accessible from anywhere
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Key & lock management
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Improve communication and transparency
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Automate your workflow
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Project nanagement made easy
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Expense management
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Rescheduling
Kevin Garcia
Comprehensive and User-Friendly Training Resources: Smartsheet Review
Lastly, the training resources provided by Smartsheet are comprehensive and easy to understand, making the learning curve much smoother.
August 17, 2024
Smartsheet compared to Microsoft To Do
Microsoft To Do has better positive reviews compared to Smartsheet: 93 vs 92
Microsoft To Do pricing plans are more competitive than Smartsheet: 4.7 vs 4.3
Smartsheet has more functions than Microsoft To Do: 219 vs 27
Basecamp brings value by providing a centralized platform for project management, team collaboration, and communication, streamlining workflows, and improving productivity. It offers a range of tools such as to-do lists, schedules, message boards, and file sharing options that help teams to stay organized and focused, easily manage tasks and deadlines, and track progress in real-time.
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Reminders
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Delegate tasks with ease
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Organize and share files with ease
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Role-based permissions
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Improve team productivity
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Stay connected on the go
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Stay on top of your team's progress
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Project templates
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Chat/Messaging
Basecamp
$15 / user / monthPro Unlimited
$299 / monthJordan A
Excellent User Interface
I find Basecamp to offer a great user experience. It's very clean and simplifies project organization. However, I wish it had templates for best practices in setting up projects.
October 19, 2024
Basecamp compared to Microsoft To Do
Microsoft To Do has better positive reviews than Basecamp: 93 vs 87
Microsoft To Do is better at value for money than Basecamp: 4.7 vs 4.2
Basecamp has more functions than Microsoft To Do: 62 vs 27
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