My top 3 QuickBooks alternatives
By Mary O'Brien, Customer Success Manager
I have spent a significant amount of time researching and testing various accounting software alternatives to QuickBooks. Here are three options that I found to be quite impressive: Xero, FreshBooks, and Sage Intacct.
Xero
Xero is a straightforward accounting solution with many valuable features for small and medium-sized companies. Tasks like invoicing, quoting, bank reconciliation and payroll management are greatly simplified with Xero. If your business is a retail store, Xero can help you track your sales in real time and enable inventory movements across your locations. Xero connects to over 700 business apps, which connotes flexibility.
In conclusion, I would consider Xero a great replacement for QuickBooks - Xero is intuitive, dependable, and the correct mix of simple and helpful!
FreshBooks
FreshBooks is another excellent alternative to QuickBooks. It's designed for freelancers and small businesses, offering intuitive and straightforward invoicing, expense tracking, and time tracking features. For instance, if you're a freelance graphic designer, you can use FreshBooks to bill clients for your time, track expenses for each project, and even accept online payments directly through the platform.
Sage Intacct
Sage Intacct is a comprehensive financial management solution that's ideal for larger businesses or those with more complex accounting needs. It offers advanced features like multi-dimensional reporting, revenue recognition, and project accounting. For example, if you manage a non-profit organization with multiple funding sources, Sage Intacct can help you track and report on each fund separately. Its ability to automate critical financial processes also makes it a powerful tool for growing businesses.
List of Alternatives to QuickBooks
Here are some of QuickBooks's top competitors in the Accounting category: Xero, FreshBooks, Sage Intacct or NetSuite.
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Get deal for freeThe Xero platform is the ideal accounting tool for small and medium-sized businesses. With it, you can pay invoices and track expenses and income with ease.
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Analytical reporting
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Quote creation
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Online invoicing
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Online support
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Mobile application
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Inventory management
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Centralized needs
Starter
$29 per user per monthStandard
$50 / monthPremium
$75 / monthBertram Jacobi
Ecommerce Bookkeeping with Payout Matching Rules
We moved our agency to Xero mainly for collaboration with our external accountant, and that part has been excellent. They can jump in at any time, leave notes, and review reconciliations without us sending files back and forth. The reporting pack is good for monthly reviews, particularly profit and loss and aged receivables, though I would not mind more built in management report layouts
May 24, 2026
Why is Xero a good alternative to QuickBooks?
I find QuickBooks an excellent alternative to Xero due to several reasons. First, QuickBooks offers a more user-friendly interface, making it easier for beginners to navigate and understand. Secondly, it provides a wider range of features and integrations, thereby enhancing its functionality. It is also highly customizable, allowing me to tailor my financial reports according to my needs. Furthermore, QuickBooks has a strong customer support system that is available 24/7, ensuring I can get assistance whenever needed. Lastly, while both platforms offer similar features, QuickBooks tends to be more affordable than Xero, making it a more cost-effective solution for small businesses like mine.
What's the difference between Xero and QuickBooks?
See the full comparison between QuickBooks & Xero
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Get deal for freeFreshBooks is a cloud-based accounting solution designed to simplify financial management for small business owners and freelancers. Whether you’re on the go or at the office, FreshBooks keeps your finances organized and accessible.
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Client management
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Time tracking
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Automated payment reminders
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Expense tracking
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Project management
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Financial reporting
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Mobile app
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Easy invoicing
Select
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$21 per monthPlus
$38 per monthPremium
$65 per monthJude O'Kon
From Spreadsheets to Clear Cash-Flow Dashboard
I started using FreshBooks after outgrowing spreadsheets, and the dashboard gives me a clear view of outstanding invoices and cash flow without digging through tabs, and getting the 90% off intro through Joinsecret was a nice bonus rather than the main reason I stayed
June 7, 2026
Why is FreshBooks a good alternative to QuickBooks?
I find QuickBooks to be a great alternative to FreshBooks for several reasons. Firstly, QuickBooks offers a broader range of features such as inventory tracking, which is not available in FreshBooks. This makes it a more comprehensive solution for businesses with diverse needs. Secondly, QuickBooks supports more integrations with other business applications, expanding its functionality and making it more adaptable to different business environments. Additionally, QuickBooks has a more robust reporting feature than FreshBooks, providing detailed financial reports that can help businesses make informed decisions. Lastly, while both platforms have excellent customer support, QuickBooks offers phone support which can be crucial during emergencies. Despite being slightly more expensive, the value offered by QuickBooks justifies the cost.
What's the difference between FreshBooks and QuickBooks?
See the full comparison between QuickBooks & FreshBooks
Sage Intacct brings value by providing a comprehensive and user-friendly SaaS solution for financial management. It offers powerful tools for accounting, reporting, budgeting, and analytics, helping businesses streamline their financial processes, make informed decisions, and drive growth.
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Profitability prodigy
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Growth accelerator
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Secure shield
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Cash flow guru
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Financial freedom
Vincent Williams
Extremely Beneficial
I found Sage-Intacct very helpful. It did the job effectively. The report it generated will assist me in negotiating with suppliers by providing month by month purchase data in both value and quantities.
August 10, 2024
Why is Sage Intacct a good alternative to QuickBooks?
I find QuickBooks a compelling alternative to Sage Intacct due to its user-friendly interface and robust features. QuickBooks offers a comprehensive suite of accounting tools that are suitable for small to medium-sized businesses. It's particularly strong in areas like expense tracking, invoicing, and reporting. The software is also cloud-based, allowing for easy access from anywhere and seamless integration with other popular business apps.
Another advantage of QuickBooks is its affordability. While Sage Intacct has more advanced features suitable for larger businesses, it also comes with a higher price tag. QuickBooks provides a range of subscription options to fit different budgets, making it a cost-effective choice for many businesses.
Lastly, QuickBooks has excellent customer support and a vast online community. This means that help is readily available whenever you encounter difficulties or have questions about the software.
What's the difference between Sage Intacct and QuickBooks?
See the full comparison between QuickBooks & Sage Intacct
Netsuite brings immense value to businesses by providing a comprehensive suite of cloud-based software solutions for managing crucial aspects of operations, including financials, customer relationship management (CRM), e-commerce, inventory management, and more.
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360-degree customer view
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Exploring NetSuite Budgeting: Precision and Challenges
The figures were precise and the reports were produced as anticipated. However, I found setting up SSO challenging and the integration was carried out via FTP.
September 10, 2024
Square Point of Sale brings value by providing a user-friendly and efficient platform for businesses to accept payments, manage inventory, track sales, and gain insights through advanced analytics, all while providing a seamless customer experience.
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Employee management
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Inventory management
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Customizable dashboard
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Swipe, chip, and tap
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Transaction history
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Receipt options
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Alerts/notifications
In-person
2.6% + 15 cents per transactionManually entered
3.5% + 15 cents per transactionOnline
2.9% + 30 cents per transactionInvoices
3.3% + 30 cents per transactionNakia Hills
Strong for Appointments with Handy Customer Directory
Square POS has been reliable for appointment-based sales in our studio, and the customer directory is more useful than I expected. Being able to save cards, track purchase history, and send receipts by text saves time, though I wish a few advanced settings were easier to find.
June 6, 2026
Excel brings immense value to businesses and individuals by providing a versatile platform for data analysis, organization, and calculation. It allows users to create complex spreadsheets, perform advanced calculations, visualize data through charts and graphs, and automate tasks with macros.
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Excel's Solver Add-In: Empowering Business Optimization
The Solver add-in in Excel has been a powerful tool for optimizing business problems
October 21, 2024
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Get dealThe Zoho platform brings together in a single tool all the functionalities your startup needs to manage and optimize customer relations on a daily basis.
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Books as an All-in-One Billing and Reconciliation Hub
What I like about Zoho Books is how easy it is to keep invoicing, expenses, and bank reconciliation in one place. The recurring invoices and payment reminders save us time every month, and the client portal has cut down on those back-and-forth emails asking for old invoices
June 8, 2026
An online accountant for better management and more efficiency.
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Get deal for freeDougs is a platform that will allow you to be in touch with an online accountant. Available to help you at any time, they will manage your accounting to save you time so you can concentrate on the many other tasks required in running your business.
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$139 / monthMiss Royce Larkin
Mobile Invoicing, Reminders, and Payroll in One Place
What I like most about Dougs is that it feels built for business owners who are not finance experts. The interface is simple enough to use every week, and when I had a question about dividends versus salary, the advisor gave me a concrete answer instead of a vague explanation
June 7, 2026
Pennylane allows you to centralize all your company’s accounting and financial management in one place. Quotes and invoices management, purchase management, or sales management are all elements that you will find in the dashboards of this SaaS tool.
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Budget management
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Sales management
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Integration with the best software
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$31 / monthEssentiel
$52 / monthLevi O'Kon
Clean UI and Audit-Friendly Links Between Docs and Entries
Pennylane works well for a growing company that needs better visibility without building a whole finance stack. The budget tracking and cash position are updated often enough to be useful in real operations, not just for monthly reporting. I would still like a few more custom reporting options, but the core product is reliable and genuinely saves time
June 8, 2026
What's the difference between Pennylane and QuickBooks?
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Online invoicing software to get paid faster
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Get dealWith InvoiceBerry, sending and tracking invoices and expenses has never been easier. Create documents in just a minute and manage expenses and payments from a single platform.
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$24 / monthFr. Bud Rath
Fast setup for polished invoices (logo, tax, terms)
What I appreciate most is how little setup it needed. I added my logo, tax details, and payment terms in one sitting, and by the end of the day I was sending polished invoices. I also happened to get about 30% off the yearly subscription through Joinsecret, which made the switch easier
June 7, 2026
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Get dealiPaidThat is the tool that will allow you to simplify your accounting. This tool allows you to automatically collate your invoices, pay your expenses, send documents and record the movements of your accounts. All this, to save you time and optimize your financial management.
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$260 / monthEmilia Ward
Practical Expense Tracking for Teams with a Useful Month-Close Dashboard
If you deal with lots of small expenses, iPaidThat is very practical. My team uploads receipts as they go, and I can keep an eye on what is missing without sending reminders all week. The dashboard is not flashy, but it gives me the information I actually need to close the month cleanly
June 8, 2026
Are you tired of complicated Excel sheets? RocketChart makes cash flow management not only easier but more reliable.
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$124 / monthGrace Brown
RocketChart: A Worthwhile Investment for Businesses
The pricing for RocketChart is reasonable considering the robust features it offers, it's definitely a worthwhile investment for any business.
August 17, 2024
All-in-one financial management solution
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Get dealThe Every platform supports founders in the management of their company’s finances. From accounting to treasury to HR, Every offers complete functionalities to help you optimize your financial management.
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$25 / user / monthBookkeping & Tax
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We found Every through Joinsecret and ended up getting 9 months covered on the HR side, which made it easy to test properly. The useful part was not just the savings, it was seeing that document storage, onboarding tasks, and payroll all worked well together for our team
June 8, 2026
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Get deal for freeThe Melio solution facilitates the management of your company by simplifying your payments. You can make all your expense payments and invoices online. At any time, you decide how to pay your suppliers and subcontractors.
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Covers the AP Basics with Helpful Support
Melio has been a good fit for our small team because it solves the basics well: pay bills, track status, sync records, and avoid missed due dates. Customer support was reasonably responsive the one time we had a payment timing question, so my experience has been mostly positive
June 9, 2026
What's the difference between Melio and QuickBooks?
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QuickBooks Desktop Pro brings value in terms of efficient and accurate financial management for small to medium-sized businesses, including features such as invoice creation, expense tracking, financial reporting, and inventory management.
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Financing management
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Sales management
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Recurring invoicing
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Invoice like a pro
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Powerful inventory management
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Simplify tax time
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Recurring/subscription billing
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Smart banking integration
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Stay on top of finances with ease
QuickBooks Desktop Pro - 1 User
$70 / monthQuickBooks Desktop Pro - 3 Users
$150 / monthStephanie
Latest QB Update (12/223) Review
The latest update (12/223) to QuickBooks Desktop Pro is terrible. They've removed the categories and the date the invoice was sent from the invoice view, forcing me to open each invoice individually to confirm the date. Adding a payment is also a hassle, as I need to open more options on each invoice to do this. They've made the most trivial options viewable but removed the useful ones. They've also removed the option to use the old version, instead charging $3 for it without giving me any say in the matter. I manage over 2 companies using the Enterprise desktop version and the constant mandatory updates, user lockouts, and issues with desktop outlook are frustrating. Their top-tier support doesn't have any solutions either. It's really upsetting to feel so dependent on a tech company.
October 19, 2024
Wave Accounting brings value by providing small business owners with accessible and easy-to-use financial management software, allowing them to streamline their accounting and focus more on growing their business.
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Easy invoicing
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Financial analysis
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Account reconciliation
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Louis R
Efficient Payroll Management with Wave Accounting
The payroll feature in Wave Accounting is quite robust. It handles everything from employee compensation to tax calculations, making payroll management a breeze
October 22, 2024
Maxio allows you to bill users easily, with any subscription type you need. Manage subscriptions and give users access to a clear and transparent billing process.
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Book a demoGrowth
Book a demoEssential
$599 / monthAnthony Smith
Chargify: Boosting Revenue and Customer Loyalty with Constant Updates
they've helped us recover lost revenue and increase customer retention. Lastly, the constant updates and improvements that Chargify makes are commendable
June 8, 2024
Acumatica brings value to businesses by providing a comprehensive and flexible cloud-based platform for managing their operations. It offers a range of integrated modules for various business functions such as financial management, CRM, supply chain management, and project accounting.
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Acumatica: A Superior ERP Solution that Grows with Your Business
With Acumatica, I have found simpler procedures, a significant boost in productivity, and better data management. Its impressive automation features have enabled me to streamline my business processes, imports, and workflows. It's one of the top ERP programs for managing finances, operations, and customer relationships. Its cloud-based nature made setup easy. However, despite its evolution and added features over time, it still falls short in several key areas, forcing me to seek out additional, expensive solutions. I switched to Acumatica Cloud ERP because it's been vital for my organization's administration. By automating various procedures, transactions, and import scenarios, it has enhanced my daily work, customer relationships, and even saved me some precious time.
August 24, 2024
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Get deal for freeGusto is an easy, online payroll and benefits software built for small businesses. In other words, an all-in-one remote-friendly platform—one place to pay, hire, onboard, and support your hardworking team across the globe.
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Simple
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$80 per monthPremium
$180 per monthMs. Darin Kemmer
Easy Contractor Payments & Stress-Free 1099s
I run a small agency and Gusto has made contractor payments much easier to manage alongside regular payroll. The separation between employees and contractors is clear, and year-end forms have been much less stressful than with our old setup
May 26, 2026
What's the difference between Gusto and QuickBooks?
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Get deal for freeTrello brings value by providing a visual organization and collaboration tool for individuals and teams, helping to streamline workflows, improve productivity, and increase transparency across projects.
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$6 / user / monthPremium
$13 / user / monthEnterprise
$18 / user / monthSable G
Trello Excels at Simplicity
Trello appears visually appealing and is very user-friendly for me. Its straightforward interface enables me to quickly grasp how to structure my tracking. However, I am not fond of the restriction on the number of custom fields. If I require custom fields now, I will likely need more in the future. I don't like being limited in the number of fields, which forces me to operate within the tool's constraints rather than my own understanding. I don't want to pay for something as basic as a field. I would prefer to be charged for baselining, enhanced reporting, or more advanced features, rather than being nickel and dimed for fields.
October 19, 2024
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Get deal for freeFreshworks leverages AI to centralize, share, and understand data across your business. By utilizing AI, your marketing, sales, and customer service teams can work on the same data to provide a unique and personalized experience to each lead and customer.
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Freddy AI Assist plus Parent-Child Ticket Tracking
The Freddy AI suggestions are not perfect, but they do save time on routine replies, and I also appreciate that ticket linking and parent-child ticketing make it easier to track larger incidents across multiple customers
June 8, 2026
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Get deal for freeQonto makes it easier to manage your daily finances (credit cards, expense report and accounting). All of it, with no hidden fees or bad surprises.
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Multiple accounts
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$45 per monthTuan Collier
Practical App for Card Tracking and Attachments
we signed up through Joinsecret and got two free months on the entry-level package we were considering, which was a nice bonus, but honestly the useful part has been the notifications and the ability to categorize transactions without making it a whole project
June 8, 2026
No-code user accounts and online payment services
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Get dealMemberstack helps you add user profile, account creation and secure payment features to your website, without ever needing to code.
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June 7, 2026
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Get deal for freeRamp is a corporate spend management platform that combines cards, expense tracking, accounts payable, and accounting automation into one system, helping you control spending and close books faster with less manual work.
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$15 / user / monthJeffrey G
Quick and Easy to Use
I find Ramp to be fast and it allows direct transfers with the bank without the intervention of third parties. It's also easy for beginners starting in cryptocurrency transactions.
October 21, 2024
Expensify is an expense management solution that helps streamline the way you handle your financial transactions. With Expensify, you can easily track expenses, capture receipts, and manage reports, all in one user-friendly platform.
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Corporate card reconciliation
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$5 / user / monthControl
$9 / user / monthCynthia Rodriguez
Utilized Expensify for my NY Trip
I used Expensify for my job interview trip to NY. All my expenses including airfare, meals, hotel, Airbnb, and car transportation were managed through my Expensify account. I was reimbursed the next day after my trip as all my expenditures were transparent to my prospective employer.
August 18, 2024
Why is Expensify a good alternative to QuickBooks?
I find Expensify to be a great alternative to QuickBooks because of its user-friendly interface and robust features. It's specifically designed for expense management, making it easier to track, manage, and report business expenses. It also offers real-time expense reporting, which is a game-changer for businesses that need up-to-date financial data.
Expensify has a feature called SmartScan that automatically reads receipt details, reducing manual data entry. Additionally, it integrates seamlessly with many other software systems including QuickBooks, making it a versatile tool in managing finances. Its mobile app allows you to handle expenses on the go, which is very convenient.
Overall, Expensify offers a more specialized solution for expense management compared to QuickBooks. Its automation features save time and reduce errors, making financial management more efficient and accurate.
What's the difference between Expensify and QuickBooks?
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Get deal for freeSage Accounting is a cloud-based accounting tool that helps small businesses manage invoicing, expenses, VAT, and cash flow without needing deep accounting knowledge.
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Start
$24 per monthStandard
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$79 per monthEsme S
Unleashing the Power of Sage Business Cloud Accounting: Seamless Access to Financial Data Anywhere, Anytime
The cloud-based nature of Sage Business Cloud Accounting is a major advantage. It allows me to access my financial data from anywhere, anytime.
October 19, 2024
Why is Sage Accounting a good alternative to QuickBooks?
I believe Sage Business Cloud Accounting is a good alternative to QuickBooks because of its comprehensive features and user-friendly interface. While QuickBooks is widely used, Sage offers a more flexible and customizable platform. It supports unlimited users without any additional cost, which is a big plus for growing businesses. Sage also excels in terms of multi-currency support, which is essential for businesses with international transactions. The software provides real-time financial data, allowing for better decision making and forecasting. Additionally, Sage has excellent customer service, providing help when you need it the most. Lastly, it integrates seamlessly with other business systems and can be accessed from any device, which enhances convenience and efficiency. Therefore, Sage Business Cloud Accounting stands out as a robust, cost-effective, and versatile accounting solution.
What are the differences between Sage Accounting and QuickBooks?
I have found that there are several key differences between Sage Business Cloud Accounting and QuickBooks. Firstly, QuickBooks tends to be more user-friendly and intuitive, making it a more popular choice for those without much accounting knowledge. Alternatively, Sage Business Cloud Accounting is often praised for its robust features and comprehensive reporting capabilities, which may be more suitable for larger businesses or those with more complex accounting needs.
Additionally, QuickBooks provides a broader range of integrations with other business software, which can be a significant advantage for some businesses. However, Sage Business Cloud Accounting stands out with its multi-language and multi-currency support, offering a better fit for international businesses. Lastly, pricing structures differ between the two platforms, with QuickBooks generally being more affordable for smaller businesses while Sage tends to be cost-effective for larger ones.
Business account and company cards
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Get deal for freeWith Revolut Business, you can manage your business finances without any headaches. Pro account, company cards, transfers, expenses, everything is done online in a few clicks.
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Business integrations
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Cards
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Multi-currency accounts
Basic
From €10/monthGrow
From €30/monthScale
From €90/monthEnterprise
Custom pricingTerence Dooley
Finance Visibility with Easy Expense Management
As a small ecommerce team, we mainly use Revolut Business for supplier payments in different currencies, and the exchange rates have been better than our old bank most of the time
June 7, 2026
Why is Revolut Business a good alternative to QuickBooks?
I believe Revolut Business is a great alternative to Quickbooks because of its unique features. Unlike Quickbooks, which is primarily an accounting software, Revolut Business offers a wide range of services including international money transfers with no hidden fees, multi-currency accounts, prepaid business cards and easy integration with accounting tools. It's a one-stop-shop solution for businesses.
Revolut Business also provides real-time spending notifications and expense management, which helps in tracking and controlling company expenses effectively. Its user-friendly interface makes it easier to manage transactions and payments. Plus, it offers 24/7 customer support to resolve any queries or issues. Thus, for businesses looking for more than just accounting software, Revolut Business proves to be a comprehensive and cost-effective solution.
What are the differences between Revolut Business and QuickBooks?
As a user, I find that Revolut Business and QuickBooks serve different functions for businesses. Revolut Business is a business account provided by the digital banking app, Revolut. It offers features such as international payments in multiple currencies, prepaid business cards, and integration with popular accounting tools. It primarily focuses on managing business finances and transactions.
In a slightly different way, QuickBooks is an accounting software package developed by Intuit. It provides a comprehensive suite of accounting and financial tools for businesses such as payroll management, invoice generation, expense tracking, and tax preparation. It's more focused on the accounting aspect of a business.
In essence, while there might be some overlap in services, Revolut Business is more about banking and transaction handling, whereas QuickBooks is more centered around accounting and financial management.
50,000 points for $100,000 deposits in Brex business accounts
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50,000 points for $100,000 deposits in Brex business accounts
Get deal for freeBrex software is an expense management platform that allows you to centralize all your needs in one place: corporate cards, expense management or invoice payment.
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Access instant credit
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Manage your subscriptions
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Maximize your rewards
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Access comprehensive reports
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Secure your data perfectly
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Benefit from comprehensive support
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Connect all your business tools
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Centralize your needs
Essentials
$0 (Freemium)Enterprise
Custom pricingPremium
$12 per monthRosaline Block
Practical Business Account + Joinsecret 50k Points Bonus
I came in for the cards, but the business account has been surprisingly practical for day-to-day cash management, and through Joinsecret we also picked up the 50k points after moving 100k in, which was a nice extra rather than the main reason
June 9, 2026
First month free
Get deal for freeOnPay is a comprehensive cloud-based payroll and HR platform designed to simplify payroll processing, automate tax filings, and streamline HR and benefits management for small and midsize businesses.
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Automated payroll processing
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Advanced HR tools
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Integrated benefits administration
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Seamless accounting integrations
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Transparent, flat-rate pricing
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Employee self-service portal
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Multi-state payroll support
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Expert customer support
Indie Castaneda
Perfect for Managing Contractors and Employees
I run a small marketing agency with both full-time staff and freelancers. OnPay made it incredibly easy to set up different payment types, so I can pay my W-2 employees and 1099 contractors in one run. When tax season came around, the system generated all the W-2s and 1099s automatically. I didn’t need to hire a CPA—OnPay had it covered.
June 10, 2025
SaaS tool for payroll and HR management
4.5/5
(62)
Redeemed by 253 members
1 deal available
1 month free
Get deal for free
1 deal available
1 month free
Get deal for freeWith PayFit, centralize your payroll and human resources management through a single platform. Automate processes, save time and improve profitability.
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Take advantage of process automation
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Benefit from a personalized support
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Save precious time, every day
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Opt for a standards-compliant solution
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Centralize your payroll and HR management
Pay
$71 / user / monthAdvanced Payroll
$80 / user / monthHR+
$84 / user / monthShizuko Schinner
Practical Onboarding with Smart Data Checks
What I appreciate most is how practical it is for a growing company. New hires can be set up without a long back-and-forth, and the platform flags missing information before payroll closes. We also came in through Joinsecret and got the first month on the Starter tier covered, which was a nice way to test it properly without rushing the decision
June 9, 2026
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