My top 3 Trello alternatives
By Mary O'Brien, Customer Success Manager
I have been exploring various project management tools and I've found three great alternatives to Trello.
Jira
Jira, developed by Atlassian, is a versatile tool used for bug tracking, issue tracking, and project management. One of Jira's greatest strengths is that it is very flexible; you can easily customize it to suit your team's workflow. Many software development teams take advantage of Jira's ability to seamlessly track the lifecycle of bugs and new features. Jira also has reporting tools that help teams monitor their performance and overall project progress.
As a user of Jira, I would say it is a good alternative to Trello, especially if you want advanced features, customization options and reporting.
Notion
Notion is an all-in-one workspace where you can write, plan, collaborate, and organize. It essentially combines everyday work apps into one. You can create notes, manage tasks, set goals, and also create a knowledge base. For instance, a content writing team can use Notion to brainstorm ideas, draft articles, set deadlines, and publish their work. It's a versatile tool that can be used by teams of any size and nature.
Asana
Asana is another excellent project management tool that helps teams organize and manage their work. It allows you to map out each step and assign tasks to team members. Asana is great for managing multiple projects at once and it's easy to see the progress of each task. For example, a marketing team can use Asana to plan their marketing strategy, assign tasks, set deadlines, and track progress. It also integrates with various other tools like Slack, Google Drive, and Github.
List of Alternatives to Trello
Here are some of Trello's top competitors in the Collaboration category: Jira, Notion, Asana or Monday.
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Get deal for freeJira is a powerful project management tool designed to help your team organize, track, and manage their work efficiently. It offers versatile features for breaking down complex projects into manageable tasks, setting milestones, and mapping dependencies.
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Visual project tracking
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Integrations
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Customizable workflows
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Goal alignment
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$17 / user / monthGood Product
I’ve been using Jira for project management recently, and honestly, it’s just a genuinely good product. When you are managing moving parts and need to keep everything on track, having a tool that is actually useful—rather than just another administrative burden—makes all the difference. One of the biggest surprises for me was the onboarding experience. Powerful project management software usually comes with a reputation for being overly complex, but Jira actually has a very easy learning curve. It’s incredibly easy to learn and understand right out of the gate. You don't have to spend weeks reading documentation to figure out how to set up a sprint or manage a backlog; the core mechanics just make sense. A huge part of why it's so accessible comes down to the front-end experience. It features a really nice, clean user interface that gets out of your own way. I absolutely love the design and the customization options. You can tailor your boards, fields, and workflows to fit your exact operational style, rather than being forced to adapt your process to fit the software. The real magic happens when you start expanding its capabilities. Jira connects seamlessly with just about every other app you might be using. By hooking it up to the rest of your tech stack, it adds so much more functionality, turning it from a simple task tracker into a centralized hub for your entire workflow. Overall, it’s a highly effective platform that successfully balances deep customization with an easy-to-digest design. Highly recommended.
May 4, 2026
Why is Jira a good alternative to Trello?
I find Trello to be a great alternative to Jira because of its simplicity and ease of use. While Jira is excellent for large-scale project management, it can be overwhelming for small teams or individual users due to its complexity. On the other hand, Trello's intuitive interface allows anyone to quickly understand and start using the platform. Its drag-and-drop feature makes task management straightforward and visual.
Moreover, Trello offers flexibility with customizable boards, lists, and cards. It also provides seamless integration with other apps like Google Drive, Slack, or Evernote, which enhances its functionality. Its free version is quite robust too, making it a cost-effective choice for small businesses or personal projects. Therefore, for its simplicity, versatility, and cost-effectiveness, I consider Trello an excellent alternative to Jira.
What are the differences between Jira and Trello?
I have found that Trello and Jira are both powerful project management tools, but they serve different objectives and audiences. Trello is a simple, flexible tool that is great for small teams or individuals managing personal projects. It uses a board-and-card system that's easy to understand and navigate. Alternatively, Jira is a more complex tool designed for software development teams. It offers advanced features like issue tracking, agile reporting, and customizable workflows which are especially useful in a Scrum or Kanban environment.
While Trello’s simplicity makes it accessible to anyone, Jira’s complexity allows for more detailed project management but may require more time to learn. In terms of pricing, Trello has a free version with limited features while Jira's pricing starts after a free trial. Ultimately, the choice between the two depends on your team's needs and size.
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Get deal for freeKnowledge base, project management, note taking, and more. Notion leverages AI to centralize your team's work, facilitate collaboration, ensure proper project follow-up, and boost overall productivity and efficiency.
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Notion has been nothing short of a complete life saver for me, I use it for everything and in the age of AI it has become even more useful with MCP and its native integrations. For example, I have an outreach bot that I run through Claude, using Notion as the backend and CRM to track everything. I use notion as my project management software as well and its easy integration with all my tools and knowledge base! Could not recommend it more
June 14, 2026
Why is Notion a good alternative to Trello?
I find Trello to be a fantastic alternative to Notion due to its simplicity and ease of use. While Notion has a multitude of features, it can feel overwhelming at times. Trello, on the other hand, is straightforward and intuitive, making it a breeze to manage tasks and projects. Its card-based system allows you to clearly visualize your workflow, which can boost productivity. Furthermore, Trello offers powerful integrations with other tools like Google Drive and Slack, enhancing its functionality. It also provides excellent collaboration features that make team projects a smooth experience. Lastly, while Notion charges for some basic features, Trello offers many of these for free. Thus, for those seeking an uncomplicated yet effective tool for project management, I highly recommend Trello.
What's the difference between Notion and Trello?
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Asana's platform supports you across work management and project planning. The platform allows you to have more visibility in how your daily work is connected to the company's bigger picture, and how to better organize yourself, communicate more efficiently, manage tasks and deadlines in order to finalize your products, services or deliverables on time; less work about work, and more focus time on what matters most.
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I started with Asana for simple to-do tracking, but the Forms feature ended up being the big win since other teams can submit requests in a structured way and nothing gets lost in Slack anymore
July 4, 2026
Why is Asana a good alternative to Trello?
I find Trello to be a great alternative to Asana due to its simplicity and versatility. Its interface is straightforward and easy to use, making it ideal for individuals or teams who prefer a more visual approach to task management. The board and card system allows you to easily create, assign, and track tasks. You can customize these boards according to your needs, whether it's for a personal project or a collaborative effort.
Furthermore, Trello offers a variety of integrations with other tools like Slack, Google Drive, and Evernote. This makes it easier to centralize all your work in one place. Despite being simpler than Asana in terms of features, Trello excels in providing an intuitive and flexible task management solution that can cater to different working styles.
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May 28, 2026
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Smartsheet provides a cloud-based platform for flexible work management and automation, empowering teams and organizations to plan, track, automate, and report on work.
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Get deal for freeHelp your team reach their full potential with Stackby’s real-time, collaborative platform. Stay in sync and up-to-date with your team and stay on track to reaching your goals.
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Automation
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Task management
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Calendar view
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Online Databases
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Customizable forms
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API
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Data import
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Integrations
Free
Enterprise
Contact salesPersonal
$5 / user / monthEconomy
$9 / user / monthBusiness
$18 / user / monthEvia Pagac DVM
Cleaner Editorial Workflow Than Google Sheets
I moved an editorial workflow from Google Sheets to Stackby and immediately got fewer versioning issues. Different views for writers, editors, and publishing dates made the process much cleaner, and the row-level commenting is enough for day-to-day collaboration. I found it through Joinsecret and got 20% off for the first year on the plan we picked, which made the switch easier to justify
July 4, 2026
50% off for 3 months
Get deal for free
1 deal available
50% off for 3 months
Get deal for freeZenzap is a professional team communication platform designed to streamline business messaging, task management, and scheduling in a secure, intuitive workspace.
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Dedicated team workspaces
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Calendar integration
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Instant messaging with task management
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Granular access controls
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Full chat and file history
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Seamless integrations
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Smart search functionality
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Work-life balance features
Callan Horton
Smooth Integration With Our Existing Tools
I was skeptical about adding “yet another app” to our workflow, but Zenzap actually replaced three. We connected it to Google Drive for easy file sharing and Trello for task updates, and it all works seamlessly. When a designer uploads a mockup in Drive, they just drop the link into our Zenzap chat, and it’s immediately previewable. Plus, new Trello cards show up in the relevant project space automatically. It feels like everything finally talks to each other.
June 28, 2025
Turn your ideas into impactful videos.
4.3/5
(29)
Redeemed by 43 members
1 deal available
40% off annual plans and 20% of monthly plans
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1 deal available
40% off annual plans and 20% of monthly plans
Get dealPromo.com is an online video creation platform designed for businesses and individuals looking to enhance their digital marketing efforts. The platform offers a user-friendly interface that allows users to create high-quality videos quickly and easily, without the need for prior video editing experience.
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High-resolution stock footage
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Extensive video template library
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Custom branding options
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Easy-to-use editor
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Licensed music library
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Social media integration
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Analytics and insights
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HD quality export
Basic
$69 / monthStandard
$129 / monthPro
$432 / monthJoyce B
Insightful and Affordable: Empowering Data-Driven Decisions
they provide me with detailed insights that help me make data-driven decisions. The pricing for the software is very reasonable considering its high quality
October 21, 2024
Why is Promo.com a good alternative to Trello?
I find Promo.com a good alternative to Trello because of its wide range of features not only limited to project management but also creative marketing. While Trello is excellent for task organization and team collaboration, Promo.com takes it a step further by providing tools for creating high-quality promotional videos, social media posts and ads which are essential in today's digital marketing landscape.
Moreover, the platform is user-friendly, making it easy even for beginners to navigate and create stunning visual content. It also provides pre-designed templates which can save a lot of time. The ability to manage projects while simultaneously creating promotional content on the same platform is what sets Promo.com apart from Trello. Therefore, for anyone looking for a more comprehensive tool that combines project management with creative marketing, Promo.com is an excellent choice.
What are the differences between Promo.com and Trello?
I have had the opportunity to use both Promo.com and Trello, and I found that they serve very different purposes. Promo.com is an online video maker which allows businesses to create stunning marketing videos with ease. It offers a wide range of ready-made video templates, a library of licensed music and customizable text options. Thus, it is perfect for those who need to create professional-looking promotional videos without any technical expertise.
Alternatively, Trello is a project management application that helps teams organize tasks and track progress. Its main feature is its boards, which are essentially digital bulletin boards where tasks can be added, assigned and monitored. It’s great for team collaboration and keeping everyone on the same page in terms of project progress and deadlines. So, while Promo.com focuses on video creation for marketing, Trello is all about task management and team collaboration.
Sunsama is a digital daily planner designed to help busy professionals achieve a balanced work-life routine. It organizes tasks, emails, and meetings from various tools like Trello, Asana, Gmail, and Outlook into a unified daily view.
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Focus Mode
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Weekly review and planning
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Guided daily planning
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Unified daily view
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Realistic daily goals
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Timeboxing
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Drag and drop tasks
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Auto-scheduling
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