My top 3 Smartsheet alternatives
By Frédéric Laffont, Chief Technology Officer
Excel
Excel is a flexible spreadsheet application that most of us are familiar with and many will turn to regularly. It is a more than capable alternative to Smartsheet, whether that be for tracking data (or spreadsheets), charting, or doing calculations. For example, if you run a small business, tracking their inventory and budgets or analyzing your sales from one month to the next, Excel will have you covered.
However, in my opinion, Excel is not as well equipped as Smartsheet with project management relevant functionality; Smartsheet's collaboration, task management, and automation functionalities are impressive and easy to use. If you require something more detailed in terms of project management, Smartsheet may work better for you; but for standard data management and simple calculations, Excel is still a good option and better than others.
Monday
Monday is another excellent alternative to Smartsheet. It's a project management tool that allows teams to collaborate and manage tasks efficiently. For example, a marketing team can use Monday to plan their content calendar, track the progress of different campaigns, and assign tasks to team members. It's visually appealing and easy to use, but it might not be as comprehensive as Smartsheet in terms of data management.
Asana
Asana is a popular project management tool that can serve as an alternative to Smartsheet. It's perfect for managing workflows and tasks within a team. For instance, a software development team can use Asana to track the progress of their projects, assign tasks to developers, and set deadlines. It also integrates with other tools like Slack and Google Drive for seamless collaboration. However, like Monday, it might not be as robust as Smartsheet when it comes to handling complex data.
List of Alternatives to Smartsheet
Here are some of Smartsheet's top competitors in the Collaboration category: Excel, Monday, Asana or Airtable.
Excel brings immense value to businesses and individuals by providing a versatile platform for data analysis, organization, and calculation. It allows users to create complex spreadsheets, perform advanced calculations, visualize data through charts and graphs, and automate tasks with macros.
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Formulas and functions
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Solver and Goal Seek
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Charts and graphs
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Conditional formatting
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PivotTables
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Data validation
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Power Query
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Collaboration features
Jacob S
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Excel compared to Smartsheet
Excel has better positive reviews than Smartsheet: 98 vs 92
Smartsheet is better at customer support than Excel: 4.5 vs 4.3
Smartsheet is better at ease to use than Excel: 4.5 vs 4.3
Excel is better at value for money than Smartsheet: 4.6 vs 4.3
Smartsheet is more versatile than Excel: 219 vs 15
Why is Excel a good alternative to Smartsheet?
I find Smartsheet to be a great alternative to Excel because it offers more flexibility and collaboration options. Unlike Excel, Smartsheet allows multiple users to edit and update the same sheet simultaneously, making it ideal for team projects. It also offers a range of project management tools such as Gantt charts, card view, and automated workflows that are not readily available in Excel. Smartsheet also integrates seamlessly with other apps like Google Drive, Slack, and Dropbox, making it easier to share files and communicate within the team. Additionally, its cloud-based nature means I can access my sheets from anywhere, on any device. While Excel is a powerful tool for data analysis and calculation, I believe Smartsheet's collaborative features make it a better choice for project management.
What are the differences between Excel and Smartsheet?
The key differences between Smartsheet and Excel lie in their functionality and purpose. Excel is a spreadsheet program that allows for complex calculations, data analysis, chart creation, and more. It's great for individual use or small teams, but lacks real-time collaboration features. Alternatively, Smartsheet is a project management tool designed to enhance collaboration and work management. It provides real-time updates, task assignment, Gantt charts, and other project management features.
While Smartsheet does have spreadsheet-like capabilities, it's not as powerful as Excel in terms of data manipulation and complex calculations. However, Smartsheet excels in areas where Excel falls short - such as collaboration, workflow automation, and integration with other tools. In a nutshell, if your primary need is data analysis, go for Excel. But if you're looking for a tool to manage projects and foster team collaboration, Smartsheet is the better choice.
Easily manage all your projects and become more productive and efficient.
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Get deal for freemonday.com lets you manage projects from planning to delivery on a single platform, utilizing AI to streamline workflows and enhance team collaboration, ensuring you can track everyone's progress effectively.
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Flexible for Simple Tasks and Complex Workflows
We use Monday for campaign planning, and the mix of kanban, calendar, and dashboard views gives each team what they need without forcing everyone into the same format. The integration with Slack is handy for quick updates, and I like that the interface stays approachable even for less technical teammates
May 28, 2026
Why is Monday a good alternative to Smartsheet?
I find Smartsheet to be a great alternative to Monday because of its flexible and robust features. Smartsheet offers a highly customizable interface which allows me to adjust the platform to suit my workflow, instead of having to adapt my processes to fit the tool. It also supports automated workflows, making routine tasks more efficient.
In terms of collaboration, Smartsheet's ability to integrate with other tools like Slack, Google Workspace, and Microsoft Teams makes it easier for my team to stay connected and on track. The platform also includes excellent reporting and visualization tools that help in tracking project progress and making data-driven decisions.
Lastly, I appreciate the fact that Smartsheet offers a free trial period. This gives me an opportunity to test out its features before fully committing, ensuring it's the right fit for my needs.
What are the differences between Monday and Smartsheet?
I've found that Smartsheet and Monday.com, both project management tools, have several differences. Smartsheet is more spreadsheet-based and is ideal for businesses that are used to working with Excel. It offers a familiar interface and is great for managing tasks, tracking projects, and creating Gantt charts. On the other hand, Monday.com provides a more visual approach with customizable boards for task management. It's more intuitive and user-friendly, especially for those who aren't spreadsheet-savvy.
While both offer collaboration features, Monday.com has a stronger focus on team communication with its in-app messaging feature. In terms of integrations, both offer numerous options but Monday.com tends to have more native integrations. Pricing also differs as Smartsheet offers per-user pricing whereas Monday.com uses tiered pricing based on features and number of users.
Asana's platform supports you across work management and project planning. The platform allows you to have more visibility in how your daily work is connected to the company's bigger picture, and how to better organize yourself, communicate more efficiently, manage tasks and deadlines in order to finalize your products, services or deliverables on time; less work about work, and more focus time on what matters most.
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Facilitate cross-functional collaboration
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Manage project portfolios
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Customize your processes
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Visualize project timelines
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Connect your favorite applications
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Organize your work in an optimal way
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Get detailed reports
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Automate repetitive tasks
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Cross-Functional Power with Low-Risk Discounted Trial
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June 6, 2026
Why is Asana a good alternative to Smartsheet?
I find Smartsheet to be a great alternative to Asana due to its robust capabilities. Smartsheet offers more advanced project management features such as critical path, dependency management, and resource management that are not available in Asana. It also provides superior reporting and analytics tools which can be crucial for tracking project progress and performance. Additionally, Smartsheet has a familiar spreadsheet-like interface which can make it easier for teams to adopt, especially those already used to working with Excel. Furthermore, Smartsheet is highly customizable, allowing you to tailor your workspace according to your specific needs. It also integrates seamlessly with a wide range of other tools and platforms, making it a flexible solution for various business needs.
What's the difference between Asana and Smartsheet?
See the full comparison between Smartsheet & Asana
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Get dealThe power of a relational database, without the need to code or use Excel, is enhanced by AI in Airtable to streamline data organization and optimize workflows efficiently.
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Get deal for freeJira is a powerful project management tool designed to help your team organize, track, and manage their work efficiently. It offers versatile features for breaking down complex projects into manageable tasks, setting milestones, and mapping dependencies.
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I’ve been using Jira for project management recently, and honestly, it’s just a genuinely good product. When you are managing moving parts and need to keep everything on track, having a tool that is actually useful—rather than just another administrative burden—makes all the difference. One of the biggest surprises for me was the onboarding experience. Powerful project management software usually comes with a reputation for being overly complex, but Jira actually has a very easy learning curve. It’s incredibly easy to learn and understand right out of the gate. You don't have to spend weeks reading documentation to figure out how to set up a sprint or manage a backlog; the core mechanics just make sense. A huge part of why it's so accessible comes down to the front-end experience. It features a really nice, clean user interface that gets out of your own way. I absolutely love the design and the customization options. You can tailor your boards, fields, and workflows to fit your exact operational style, rather than being forced to adapt your process to fit the software. The real magic happens when you start expanding its capabilities. Jira connects seamlessly with just about every other app you might be using. By hooking it up to the rest of your tech stack, it adds so much more functionality, turning it from a simple task tracker into a centralized hub for your entire workflow. Overall, it’s a highly effective platform that successfully balances deep customization with an easy-to-digest design. Highly recommended.
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Microsoft Project brings value by providing a comprehensive and powerful project management solution. With features such as task scheduling, resource allocation, budgeting, and collaboration tools, it allows businesses to effectively plan, track, and manage projects of any size.
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Powerful resource management
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Flexible project tracking and monitoring
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Effortless project planning
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Real-time reporting and dashboards
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Streamlined team collaboration
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Microsoft Project – Solid, but shows its age
We've been using Microsoft Project for a while in our mid-sized team. It’s definitely built for structure — scheduling, dependencies, critical paths — all of that works well if you take the time to set it up right. But in practice, we’ve faced a few limitations: Too steep a learning curve for non-PM team members Limited collaboration unless paired with other Microsoft tools Reporting and dashboarding feel outdated without Power BI integration Not as adaptable for hybrid or agile workflows It does its job for traditional project plans, but if your team is evolving or distributed, you might start feeling the friction. We’re exploring alternatives that are more modern and better suited for cross-functional teams — still testing things out. Would love to hear how others are working around the collaboration limitations?
July 30, 2025
Microsoft Project compared to Smartsheet
Smartsheet has more positive reviews than Microsoft Project: 92 vs 90
Smartsheet is better at support than Microsoft Project: 4.5 vs 4.0
Smartsheet is easier to use than Microsoft Project: 4.5 vs 4.0
Smartsheet is more suitable for small businesses thanks to its good value for money than Microsoft Project: 4.3 vs 4.1
Smartsheet has more features than Microsoft Project: 219 vs 40
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Get deal for freeTrello brings value by providing a visual organization and collaboration tool for individuals and teams, helping to streamline workflows, improve productivity, and increase transparency across projects.
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Trello appears visually appealing and is very user-friendly for me. Its straightforward interface enables me to quickly grasp how to structure my tracking. However, I am not fond of the restriction on the number of custom fields. If I require custom fields now, I will likely need more in the future. I don't like being limited in the number of fields, which forces me to operate within the tool's constraints rather than my own understanding. I don't want to pay for something as basic as a field. I would prefer to be charged for baselining, enhanced reporting, or more advanced features, rather than being nickel and dimed for fields.
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Wrike is a project management software that helps teams collaborate, manage tasks, and streamline workflows in a centralized platform, increasing productivity and efficiency.
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Facility scheduling
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Mobile app
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Class scheduling
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Interactive Gantt charts
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Team collaboration
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Project dashboards
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Time tracking
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IT asset tracking
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Booking management
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Commendable Customer Support: Responsive and Ready to Assist
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October 20, 2024
Wrike compared to Smartsheet
Smartsheet has better positive reviews than Wrike: 92 vs 85
Smartsheet is easier to set up than Wrike: 4.5 vs 4.0
Smartsheet is more suitable for small businesses thanks to its good value for money than Wrike: 4.3 vs 4.0
Wrike has more options than Smartsheet: 409 vs 219
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Get deal for freeCoda (coda,io) makes it possible to centralize all your documents, data and files of any type and to collaborate effectively with your team. Coda is straightforward and easy to use and drastically enhance your productivity as a team.
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SeaTable is the tool that will replace Excel files and countless emails: organize all your data in optimized tables and collaborate directly on them with your team.
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SeaTable compared to Smartsheet
SeaTable has better positive reviews than Smartsheet: 96 vs 92
Smartsheet is better at customer support than SeaTable: 4.5 vs 4.0
SeaTable is more suitable for small businesses thanks to its good value for money than Smartsheet: 4.7 vs 4.3
Smartsheet has more features than SeaTable: 219 vs 47
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Basecamp brings value by providing a centralized platform for project management, team collaboration, and communication, streamlining workflows, and improving productivity. It offers a range of tools such as to-do lists, schedules, message boards, and file sharing options that help teams to stay organized and focused, easily manage tasks and deadlines, and track progress in real-time.
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Reminders
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I find Basecamp to offer a great user experience. It's very clean and simplifies project organization. However, I wish it had templates for best practices in setting up projects.
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Basecamp compared to Smartsheet
Smartsheet has better positive reviews than Basecamp: 92 vs 87
Smartsheet is better at value for money than Basecamp: 4.3 vs 4.2
Smartsheet has more functions than Basecamp: 219 vs 62
Adobe Workfront is a project management software that provides comprehensive tools for planning, tracking, and managing projects, helping teams to streamline workflows, collaborate effectively, and achieve their goals efficiently.
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Project management nirvana
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Seamless collaboration
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Multi-department/project
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Customizable workflows
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Powerful reporting and analytics
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Project templates
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Resource allocation & planning
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Project accounting
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Resource optimization
Corbin S
Overly Complex
I find Adobe Workfront overly comprehensive with no option to hide or remove unnecessary features. The learning curve for implementation and for new users is too steep. I believe there should be instance tiers for smaller organizations that don't require all the features.
September 28, 2024
Adobe Workfront compared to Smartsheet
Smartsheet has more positive reviews than Adobe Workfront: 92 vs 90
Smartsheet is easier to use than Adobe Workfront: 4.5 vs 4.0
Smartsheet is more suitable for small businesses thanks to its good value for money than Adobe Workfront: 4.3 vs 4.1
Smartsheet has more options than Adobe Workfront: 219 vs 142
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OnBoard Meetings compared to Smartsheet
OnBoard Meetings is a better solution based on percentage of positive reviews than Smartsheet: 97 vs 92
OnBoard Meetings is a better solution for customer support than Smartsheet: 4.8 vs 4.5
OnBoard Meetings is better at ease to use than Smartsheet: 4.7 vs 4.5
OnBoard Meetings is better at value for money than Smartsheet: 4.5 vs 4.3
Smartsheet is more versatile than OnBoard Meetings: 219 vs 97
Teamwork brings value by enabling teams to collaborate and work effectively towards achieving their goals. It provides tools and features for project management, task tracking, team communication, file sharing, and more, helping teams stay organized, productive, and aligned. Overall, Teamwork helps teams save time, reduce errors, and increase their chances of success.
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Teamwork compared to Smartsheet
Teamwork pricing plans are more competitive than Smartsheet: 4.4 vs 4.3
Smartsheet is more versatile than Teamwork: 219 vs 110
Mavenlink is a cloud-based project management and collaboration software that helps businesses streamline and optimize their project management processes, enabling them to increase efficiency, manage resources effectively, and deliver projects on time and within budget.
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Mavenlink compared to Smartsheet
Smartsheet has better positive reviews compared to Mavenlink: 92 vs 84
Smartsheet is better at customer service than Mavenlink: 4.5 vs 4.2
Smartsheet is easy to use compared to Mavenlink: 4.5 vs 4.0
Smartsheet pricing plans are more competitive than Mavenlink: 4.3 vs 4.0
Smartsheet is better at number of features than Mavenlink: 219 vs 136
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(51)
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20% off monthly or annual plans for 1 year
Get deal for freeHelp your team reach their full potential with Stackby’s real-time, collaborative platform. Stay in sync and up-to-date with your team and stay on track to reaching your goals.
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Automation
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Task management
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Calendar view
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Online Databases
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Customizable forms
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API
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Data import
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Integrations
Free
Enterprise
Contact salesPersonal
$5 / user / monthEconomy
$9 / user / monthBusiness
$18 / user / monthIsreal Ruecker
Lightweight Team Database for Content Ops
Stackby has worked well for us as a lightweight database that the whole team can actually use without training. We track content production in one stack, and the spreadsheet-style view makes it easy for editors while the linked records keep campaigns connected to writers, assets, and deadlines
June 8, 2026
Microsoft To Do is a productivity app that helps users organize their tasks, manage their time, and increase their overall efficiency. With features like task lists, reminders, due dates, and collaboration tools, Microsoft To Do empowers individuals and teams to stay focused, prioritize tasks, and accomplish their goals.
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Smart suggestions for productivity
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Task management made simple
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Seamless integration with Microsoft ecosystem
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Collaboration at your fingertips
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Stay on track with reminders and notifications
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Customizable themes and backgrounds
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Location-based reminders
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Voice-activated task management
Anna G
Effortless Task Management Anywhere: Offline Access and Cross-Platform Compatibility
I can access and manage my tasks even when I'm not connected to the internet. The software's cross-platform compatibility is another big plus
July 9, 2024
Microsoft To Do compared to Smartsheet
Microsoft To Do has more positive reviews than Smartsheet: 93 vs 92
Microsoft To Do is more suitable for small businesses thanks to its good value for money than Smartsheet: 4.7 vs 4.3
Smartsheet is more versatile than Microsoft To Do: 219 vs 27
Quickbase is a leading cloud-based application development platform that empowers businesses to streamline operations, enhance productivity, and drive innovation through customized software solutions.
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Workflow automation
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Real-time data integration
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Interactive dashboards and reporting
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Custom application building
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Role-based access control
Grady D
Peace of Mind: Quickbase's Robust Security Measures
I appreciate the security measures that Quickbase has in place - it gives me peace of mind knowing our sensitive data is protected
August 11, 2024
Quickbase compared to Smartsheet
Smartsheet is a better solution based on percentage of positive reviews than Quickbase: 92 vs 91
Smartsheet is a better solution for customer support than Quickbase: 4.5 vs 4.3
Smartsheet is easier to set up than Quickbase: 4.5 vs 4.2
Smartsheet is more suitable for small businesses thanks to its good value for money than Quickbase: 4.3 vs 4.1
Quickbase has more features than Smartsheet: 244 vs 219
Why is Quickbase a good alternative to Smartsheet?
I believe Quickbase is a great alternative to Smartsheet due to its robust features and flexibility. Quickbase offers a highly customizable platform that allows users to create their own applications and workflows, which can be tailored to meet specific business needs. This is a significant advantage over Smartsheet, which has more rigid structures and less customization options.
Additionally, Quickbase provides powerful reporting and analytics tools, enabling businesses to gain valuable insights from their data. It also supports integration with other popular business tools, enhancing its functionality and versatility. Furthermore, Quickbase's user-friendly interface makes it easy for non-technical users to navigate and use the platform effectively. Therefore, for businesses seeking a flexible, customizable, and user-friendly project management tool, Quickbase is an excellent choice.
What are the differences between Quickbase and Smartsheet?
I have found that QuickBase and Smartsheet, while both powerful project management tools, have distinct differences. QuickBase is a low-code platform for building, customizing, and connecting highly scalable, secure cloud applications. It's more suited for businesses that require complex, unique applications or have a high degree of regulatory compliance. On the other hand, Smartsheet is a software as a service application designed for collaboration and work management. It's more user-friendly and ideal for teams that need to collaborate on projects in real-time.
QuickBase offers more advanced features like automated workflows, dynamic form rules, and user role customization. However, it requires more technical knowledge to fully utilize these features. Smartsheet provides simpler functionality with its spreadsheet-like interface, making it easier to use for those without a technical background. It also integrates well with popular tools like G Suite, Office 365, and Slack.
AppSheet is a no-code app development platform that enables businesses to create custom mobile and web applications without any technical expertise, allowing them to streamline their processes, increase productivity, and save time and money.
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Role-based permissions
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Feature library
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Collaborative tools
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Real-time updates
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Workflow management
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Offline capabilities
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Integration with other tools
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Create apps without coding skill
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Alerts/Notifications
Enterprise Standard
Contact salesEnterprise Plus
Contact salesStarter
$5 / user / monthCore
$10 / user / monthAnthony
A Paper Plane for Your Digital Journey with AppSheet
I believe that tools like AppSheet should be utilized even without extensive training in the field, as they can yield excellent results. I had a positive experience using it in a tourism project with a systems-focused partner. It simplified our job during the mobile app development. Even for non-programmers, it's user-friendly as it's based on "Excel" spreadsheets and has a straightforward data structure. Features that impressed us include its ability to establish small workflows, GPS and maps support, and the option to activate notifications. It can also be accessed offline. Another notable feature is its storage capabilities - it supports any Cloud provider, which I think adds significant value. I don't see any downsides to it. I believe it's a tool that offers opportunities for professionals from non-technical fields.
August 11, 2024
AppSheet compared to Smartsheet
AppSheet is a better solution based on percentage of positive reviews than Smartsheet: 98 vs 92
AppSheet is better at value for money than Smartsheet: 4.6 vs 4.3
Smartsheet is better at number of features than AppSheet: 219 vs 54
ActiveCollab brings the value of efficient project management and collaboration to businesses. With its powerful features and user-friendly interface, ActiveCollab helps teams stay organized, track progress, and communicate effectively, leading to improved productivity and successful project delivery.
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Comprehensive reporting
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Effortless project management
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Streamlined communication
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Time tracking made simple
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Customizable automation
Kyle Martinez
Enhancing Productivity: ActiveCollab's Impressive Integration Capabilities
The integration capabilities of ActiveCollab are impressive. We've been able to connect it with other tools we use, enhancing our productivity
September 2, 2024
ActiveCollab compared to Smartsheet
Smartsheet pricing plans are more competitive than ActiveCollab: 4.3 vs 4.2
Smartsheet has more options than ActiveCollab: 219 vs 92
ProjectManager brings value by providing a comprehensive project management software that helps businesses effectively plan, execute, and track their projects. With features like task management, team collaboration, Gantt charts, and reporting tools, ProjectManager enables teams to streamline their workflow, improve communication, and ensure project success.
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Intuitive project management dashboard
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Powerful Gantt Charts for visual planning
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Resource and team management made easy
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Customizable reports and analytics
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Real-time collaboration and file sharing
Carolyn E
Effective for Simple Project Management and Time Tracking for Small Teams
I prefer Projectmanager.com to the simple time keeping app we used before. It offers more detailed project management, though it doesn't quite match MS Project's capabilities. It's useful for team collaboration and predictable project management. I value the ability to create a detailed project plan, including budget and dates, which are clearly displayed in a Gantt chart. It's perfect for straightforward projects with a clear task list, and it allows the team to track their time and monitor the project's budget and financial progress. I also like the updated interface, which took some time to get used to. However, I find the reporting somewhat challenging and wish it was more flexible and customizable. This software isn't ideal for managing long or complex projects with many iterations. If a project is iterative and develops over time, maintaining it can be time-consuming. The vendor responded to my feedback, expressing appreciation for my review and promising to pass my comments about the reporting to their product team.
October 22, 2024
ProjectManager.com compared to Smartsheet
Smartsheet is a better solution based on percentage of positive reviews than ProjectManager.com: 92 vs 80
Smartsheet is a better solution for customer support than ProjectManager.com: 4.5 vs 4.0
Smartsheet is easier to set up than ProjectManager.com: 4.5 vs 4.0
Smartsheet is more suitable for small businesses thanks to its good value for money than ProjectManager.com: 4.3 vs 3.7
Smartsheet has more features than ProjectManager.com: 219 vs 144
ProWorkflow brings value to businesses by providing a powerful project management software that helps streamline workflows, improve collaboration, and increase productivity. With its intuitive interface, customizable features, and comprehensive tools, ProWorkflow helps businesses effectively manage projects, tasks, and resources, while saving time and reducing costs.
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Smart reporting
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Task collaboration haven
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Flexible integrations
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Budget master
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Time-tracking wizard
Russell R
#ProWorkflowRULES
I believe ProWorkflow is probably the best software for time tracking, project management, time sheets, and collaboration. It even allows messages with attachments! We're constantly discovering new features that are making our freelance and graphic/web design work easier. I strongly recommend ProWorkflow because it simply works! I also want to mention that Nick Warwood has been incredibly helpful with an unbelievably fast response time.
October 19, 2024
ProWorkflow compared to Smartsheet
ProWorkflow is more suitable for small businesses thanks to its good value for money than Smartsheet: 4.4 vs 4.3
Smartsheet has more features than ProWorkflow: 219 vs 185
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