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Flow Reviews
56 reviews
- 01 What is Flow?
- 02 Pros and cons from reviewers
- 03 Main features
- 04 How Flow compare to similar software?
- 05 Who is Flow best for according to our reviewers?
- 06 Flow Reviews
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01 What is Flow?
Flow is a task and project management software designed to foster collaborative work within startups. It centralizes tasks, conversations, calendars, and projects in one location, allowing for efficient planning, prioritization, tracking of task progress, and performance measurement using KPIs. The software supports various project management methods and tools such as Kanban boards and checklists. It also allows for task assignment and tracking to ensure even workload distribution among team members. All project information is centralized with detailed views and Gantt chart timelines. Flow is used by renowned brands like Apple, Red Bull, Merck, Shopify, and Ogilvy, with over 300,000 teams in 140 countries relying on this online platform.
02 Pros and cons from reviewers
Pros from reviewers
-
Efficient Task Management
Flow allows users to easily jot down and manage tasks of any size, ensuring that no upcoming project or task is forgotten -
Comprehensive Task Organization
Flow offers potent tools for task organization, including tags, filters, and the ability to assign tasks to team members. This helps keep the team organized and on track -
Streamlined Project Planning
Flow aids in project planning by breaking down work and visualizing user activity. This helps in assigning tasks to available team members, ensuring projects are completed in the least amount of time -
Enhanced Team Communication
Flow's internal chat function keeps team members connected, fostering better collaboration and communication within the team -
User-friendly Interface
Flow's interface is intuitive and organized, providing a comprehensive view from a single screen and accessibility from any location or device. This makes it easy for everyone in the company to use.
Cons from reviewers
-
Limited mobile app functionality
Despite its effectiveness in managing tasks, Flow's mobile app has been reported to be occasionally glitchy and not very user-friendly, which can hinder productivity for those who rely on mobile access -
Lack of customization options
While Flow offers useful features for project management, some users have expressed the need for more customization options to enhance user experience and make usage easier -
Inability to delete personal information
Some users have raised concerns about Flow's policy of not allowing users to delete their personal information and accounts, which can be a privacy concern -
Limitation on task assignment
Flow's limitation of assigning tasks to only one person can hinder collaboration, as it requires multiple people to be subscribed to a task to be involved -
Issues with mobile version
Several users have reported problems with Flow's mobile version, including lack of functionalities and minor errors, particularly on the iOS mobile app.
03 Main features
Starting Price
Free Plan
Organize and track your tasks
Efficiently manage all your projects
Measure success
Streamline communication
Monitor your employees workload
Starting Price
$8
/ user / month
Free Plan
No
Organize and track your tasks
Efficiently manage all your projects
Measure success
Streamline communication
Monitor your employees workload
04 How Flow compare to similar software?
Wrike and Flow are both popular project management tools designed to enhance team collaboration and workflow efficiency. However, there are several key differences between them that cater to different organizational needs and preferences.
The primary distinction lies in their approach to project management. Wrike is a comprehensive, feature-rich platform that offers extensive customization options and advanced functionalities. It's designed to handle complex project structures and is well-suited for large enterprises or teams with intricate workflow requirements. Wrike provides robust task management capabilities, including subtasks, dependencies, and custom workflows, making it ideal for managing multi-faceted projects across various departments.
In contrast, Flow adopts a more streamlined, visually-oriented approach to project management. It emphasizes simplicity and ease of use, with an intuitive interface that prioritizes visual task management. Flow is particularly appealing to...
Flow and Trello are both popular project management tools, but they differ significantly in their approach, feature set, and target audience. The key difference between Flow and Trello lies in their complexity and scope of functionality.
Flow is a comprehensive project management solution that offers a wider range of features for complex project tracking and team collaboration. It provides a more structured approach to project management, including task dependencies, timeline views, and advanced reporting capabilities. Flow's interface is designed to handle multiple projects simultaneously, making it suitable for larger teams and organizations with intricate workflows. It offers features like workload management, time tracking, and detailed analytics, which are crucial for resource allocation and project optimization.
In contrast, Trello adopts a simpler, more visual approach based on the Kanban methodology. Its core functionality revolves around boards, lists, and cards, providing a...
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Used by 784 members
Organize anything, together
Free forever for up to 10 users
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05 Who is Flow best for according to our reviewers?
-
Small Businesses
Flow's user-friendly interface, task organization features, and project management tools are beneficial for small businesses. It helps keep the company organized and on track, with features like task assignment, progress visualization, and catch-up -
Insurance Customers
Flow is also used for arranging car insurance policies. It offers a simple, fast, and straightforward online process. The software provides good insurance coverage and is competitively priced -
Project Managers
They can use Flow to manage upcoming projects, assign tasks, and visualize progress. The software allows for easy task jotting and ensures no task is forgotten -
Remote Teams
Flow's internal chat function and cloud-based nature make it ideal for location-independent companies. It enhances team communication and allows everyone to log in from any location -
Individuals with Limited Tech Skills
The software is easy to use, even for those who aren't very tech-savvy. It's easy to set up and offers a great customer portal.
06 Flow Reviews
Flow rating
Ease of use
Customer service
Value for money
Likelihood to recommend
Features
Flow Reviews
-
Lon Littel
Reliable, Fast Search for Past Project Details
Flow works well for cross-functional teams. Marketing, design, and engineering can all work in the same system without it feeling built only for one department, and the task history has helped us settle more than a few “when did this change?” questions
July 5, 2026
-
Gov. Arletha Roob
Client Phases, Practical Discussions, and Balanced Notifications
What I appreciate most about Flow is that it stays simple without feeling limited. Assigning tasks, setting dependencies, and tracking progress across projects takes very little training, which mattered a lot for our non-technical staff
June 27, 2026
-
Donovan Quigley
Fast Kanban + Recurring Workflows
Flow has been a solid fit for our product team because the Kanban boards are fast to update and the recurring tasks save us from rebuilding the same weekly workflows
June 20, 2026
-
Msgr. Sparkle Casper
Cross-Functional Fit with Full Task History
I originally tried Flow because we got around 35% off for the first year via Joinsecret, but what kept us on it was the workload view. It gave me a much better sense of who was overloaded and who had room to take on more
June 14, 2026
-
Myron Hoeger
Clean Dashboard That Teams Actually Use
Flow has been especially useful for client work because each project can be broken into clear phases and shared with the right people. The built-in discussions are practical, and the notifications are noticeable without being too noisy
June 8, 2026
-
Miss Curt Mann
Simple Setup with Dependencies for Non-Technical Teams
We moved from a more complicated PM tool to Flow and the biggest win was clarity: timelines, task lists, and team workload are all easy to read, and the calendar view helps our ops team spot conflicts before they become a problem
May 30, 2026
-
Wanita Huel DC
Clarity in Timelines, Workloads, and Calendars
I also like that comments stay attached to the work instead of getting lost in chat
May 25, 2026
-
Lucius Upton
Reporting That Management Actually Uses
I stumbled on a 35% off Flow deal via Joinsecret during budgeting season, and it helped us commit for a few months to see if it stuck, and the reporting on completed tasks and overdue items ended up being what management cared about most
May 18, 2026
-
Robert Rolfson
Flexible Workflows With Strong Labels and Filters
We use Flow for product and ops, and I appreciate that it supports both lightweight task lists and more structured workflows, with labels and filters that let me slice tasks by client, sprint, or priority without duplicating work
May 9, 2026
-
Antonio Dickens
Clean UI and Easy Freelancer Onboarding
The UI is clean and I can onboard freelancers with almost no training, plus the “my tasks” area is a good daily dashboard that keeps personal priorities separate from team noise
May 5, 2026
Start saving on the best SaaS
Secret has already helped tens of thousands of startups save millions on the best SaaS like Microsoft Teams, Google Workspace & many more. Join Secret now to buy software the smart way.